Job Opening: Operations Manager

Position: Operations Manager (Permanent)

Location: Honolulu

Salary: $65,000 – $75,000 annually (depending on experience)

Parking: Provided on-site

The Operations Manager is responsible for overseeing the day-to-day operations of the organization, ensuring efficient management of resources, compliance with policies, and alignment with the organization’s mission. This role includes managing the physical facility, coordinating administrative functions, and supporting the organization’s programs and initiatives to achieve operational excellence.

Facility Management:

• Oversee the maintenance and operations of the organization’s physical facility, ensuring it is safe, functional, and welcoming.
• Manage relationships with vendors and contractors for repairs, maintenance, and upgrades.
• Develop and implement facility use policies and procedures to ensure proper utilization and care.
• Ensure compliance with health, safety, and accessibility regulations.
• Coordinate scheduling and logistics for facility rentals or shared use by external groups.

Operational Oversight:

• Develop and monitor budgets for operational and facility needs.
• Ensure efficient use of resources, including staffing, supplies, and equipment.
• Identify and implement process improvements to enhance operational efficiency.
• Maintain accurate records and reports related to operations, facilities, and budgets.

Administrative Leadership:

• Supervise support staff and volunteers, fostering a collaborative and productive work environment.
• Manage organizational systems, including IT, office equipment, and supplies.
• Oversee contracts, leases, and agreements related to operations and facilities.
• Support grant applications and reports by providing operational data and insights.

Program and Mission Support:

• Collaborate with program staff to ensure operational needs are met for events and initiatives.
• Support fundraising events by coordinating logistical aspects such as setup, equipment, and vendor relationships.
• Act as a liaison between the operations team and other departments to align efforts with the organization’s mission.

Qualifications

• Bachelor’s degree in Business Administration, Non-Profit Management, Facilities Management, or related field (or equivalent experience).
• 3-5 years of experience in operations management, preferably in a non-profit.
• Past experience with the military would be ideal.
• Strong organizational and problem-solving skills, with the ability to prioritize multiple tasks effectively.
• Knowledge of facilities maintenance, vendor management, and health/safety regulations.
• Experience managing budgets and operational systems.
• Proficiency in office software and facility management tools.
• Excellent communication and interpersonal skills, with a commitment to teamwork and mission alignment.

Qualifications

• Bachelor’s degree in Business Administration, Non-Profit Management, Facilities Management, or related field (or equivalent experience).
• 3-5 years of experience in operations management, preferably in a non-profit.
• Past experience with the military would be ideal.
• Strong organizational and problem-solving skills, with the ability to prioritize multiple tasks effectively.
• Knowledge of facilities maintenance, vendor management, and health/safety regulations.
• Experience managing budgets and operational systems.
• Proficiency in office software and facility management tools.
• Excellent communication and interpersonal skills, with a commitment to teamwork and mission alignment.