Job Opening: Office Assistant

Position: Full-time, Office Assistant
Location: Honolulu
Industry: Land & Resource Management
Schedule: Monday through Friday from 8am to 5pm
Pay: $21.00 – $25.00/hr. (depends on experience)
* Candidates must be in-state to apply and be considered.

Benefits:

• Pay Cards, Direct Deposit & Weekly Pay
• Medical/Dental/Vision/Prescription (Note: Requires 20+ hours per week to qualify).
• Free Online Skill Classes, EAP, Discounts & many more  

The Office Assistant for Administration provides secretarial support, administrative and finance assistance for the Honolulu office including, but not limited to, greeting visitors; handling telephone calls; opening; mail duties; preparing correspondence; and coordinating travel arrangements.

Job Duties:

• Greet visitors, validate parking, answer phones, receive and relay messages, and respond independently when possible or refer to appropriate department.
• Pick-up, sort, and route mail.
• Coordinate travel arrangements.
• Maintain and order office supplies and assist with equipment maintenance.
• Type/format outgoing correspondence, routine form letters, confidential correspondence, and projects and maintain reports. Assist with mailings, including Certified Mail, FedEx and UPS.
• Assist with filing, scanning, and data entry.
• Under direct supervision, compile data from varied sources and make summary reports as required. 
• Support meetings by preparing/cleaning up meeting rooms, making copies where needed and where needed assisting with food and beverage orders for the meeting.
• Assist with credit card reconciliation and expense reports as assigned.
• Assist with organization and maintenance of department files on the company server.
• Assist with SVP’s calendar scheduling and maintenance as assigned.
• Perform other duties as assigned.

Job Requirements:

• Requires a high school diploma
• Minimum of 1 to 2 years prior experience preferred
• Must be proficient in Outlook, Word, and Excel. 
• Requires excellent written and verbal communication and organizational skills.
• Requires relating to people in a friendly and professional manner.
• Requires working to established procedures and maintaining reliable work attendance.
• Requires the ability to follow oral and written instructions.

Equal Opportunity Employer