Job Opening: Day Shift Office Assistants

We are seeking to hire Office Assistants for our valued clients in East Madison and Middleton, WI!

Let’s talk about the available shifts:

• 1^st Shift Office Assistant works Monday – Thursday 7:30a-4:30p & Friday 8a-12p
• 1^st Shift Administrative Assistant works Monday – Friday 8am-5pm

The Pay for these Clerical Assistants:

• Office Assistant – $18/hr
• Administrative Assistant – $50-65K Annually
• Over time pay is paid at 1.5x your rate, after 40 hours per week is worked

Remedy provides the Office Assistants with Benefits:

• Weekly Pay with Direct Deposit options
• Medical, Dental, Vision & Retirement Plan; starting on day 1
• Free Online Classes to enhance your manufacturing skills
• $100 BONUS per referral; work with your family and friends
• Full time; Evaluation to Hire position; Hiring immediately

Job Duties of the Clerical Assistants:

• Processes, generates, and mails customer invoices; performs data entry functions to maintain and update account records. 
• Prints packing slips and transfers information from packing slips to computer files; ensures invoice amounts agree with product quantities shipped to ensure inventory accuracy.
• Prepares export documentation on shipments $2,500 or more on a Shippers Export Declaration form, using on-line software.
• Works with sales team and production employees to resolve invoice and shipment discrepancies.
• Performs general clerical support duties including new order file maintenance, copying, and faxing information.
• Performs accounts payable functions; enters invoice information into computer system; follows-up on payment and other discrepancies; calculates payment amounts and generates payment checks.
• Processes international vendor accounts payable invoices; verifies international currency exchange rate and calculates international transaction amounts.
• Assists with receptionist duties, answers, and relays incoming call
• Provide administrative assistance such as writing/editing e-mails, drafting memos, creating presentations, running reports and preparing communications on the executives’ behalf
• Prepare customer quotes in a timely and accurate manner
• Receive expenses and labor reports for off-site Installers. Check for accuracy, code to proper area and submit to accounting. Record expense information in company computer program.
• Take notes during meetings on executives’ behalf
• Organize meetings, including scheduling, sending invites and reminders and organizing catering when necessary

Apply Now!

• Associate Degree in accounting preferred and two years computerized account processing experience or any combination of education and experience that provides equivalent knowledge, skills, and ability.
• Knowledge of accounting principles and practices. 
• Knowledge of computer software applications including Microsoft Word, Excel, ERP/financial programs, and e-mail programs.
• Previous experience in an administrative role supporting executive leadership highly desired
• Advanced computer competency required in Microsoft Office. Experience working with an ERP, such as Odoo, or other related systems.
• Extremely detail oriented
• Outstanding organizational and time management skills
• High school degree or equivalent related work experience. A secondary educational degree is a plus.
• Lift up to 35 lbs.
• Sit/stand and use a Computer Keyboard/Monitor
• These Office Assistant positions are hiring immediately!

Apply Now!