Honolulu, HI

Position: Full-time, Billing A/R Specialist
Location: Honolulu
Industry: Insurance
Schedule: Monday through Friday from 8:00am to 4:30pm
Pay: $20.00 $22.50 per hour (depends on experience)
Parking: Candidates responsible for securing personal parking arrangements
     *Candidates must be in state to apply and be considered.

Benefits:

• Pay Cards, Direct Deposit & Weekly Pay
• Medical/Dental/Vision/Prescription (Note: Requires 20+ hours per week to qualify).
• Free Online Skill Classes, EAP, Discounts & many more  

A leading dental service provider in Honolulu is looking for a detail-oriented Billing Accounts Receivables Specialist professional to join their team in Honolulu. In this role, you will manage billing inquiries, process payments, and ensure accurate account information for our valued clients. If you have strong analytical skills and a commitment to excellent customer service, we want to hear from you.

Job Duties:

• Manage Premium Collections: Professionally and empathetically work with employer groups to collect overdue premiums. Monitor payments, prepare collection letters, and communicate potential consequences of non-payment. Advise management of accounts at risk, using sound judgment to maintain positive client relationships.

• Deliver Exceptional Customer Support: Assist internal and external customers with billing, COBRA, and Individual Dental Plans (IDP) inquiries. Listen actively to understand needs, research issues thoroughly, and provide timely solutions. Process IDP credit card transactions securely over the phone, ensuring excellent service in every interaction.

• Reconcile Payments and Billing: Verify and reconcile payments by reviewing multiple sources and coordinating with various teams. Use your knowledge of diverse billing formats, funding arrangements, and system interdependencies to resolve complex payment, billing, or eligibility issues for a seamless customer experience.

• Manage Document Processing and Distribution: Handle incoming mail, process COBRA and IDP notifications, and distribute group invoices with a focus on maintaining security and compliance standards to prevent data breaches.
  
  
• Administer COBRA Services: Apply in-depth knowledge of COBRA regulations to manage enrollment, eligibility updates, cash posting, and reconciliations. Collaborate with group administrators, providing them with compliance guidance and support. Maintain seamless integration between Travis COBRA and LED eligibility systems to ensure accurate data and compliance.

Job Requirements:

• High School diploma plus minimum of 2 years of work experience in Account Receivable or Accounting, with customer service experience.
• Analytical skills, including the ability to define problems, collect and organize data, analyze, and understand various sources of information and problem-solve complex problems.
• Ability to learn, thoroughly comprehend, and communicate COBRA regulations and related policies.
• Requires continuously finding new and better ways of performing the job, seeking solutions, and exercising good judgment.
• Requires organization and ability to manage multiple tasks and maintain focus with attention to detail.
• Ability to handle all information in a confidential manner and in compliance with federal and state laws/regulations (i.e., HIPAA, PHI).
• Working knowledge of PC applications (Windows, Word and Excel) is highly desirable.

Equal Opportunity Employer

• Position: Full-time, Assistant Retail Buyer (Permanent)
• Location: Honolulu
• Industry: Retail
• Schedule: Monday through Friday from 8:00 am to 5:00 pm.
• Pay: $20.00- $23.00 per hour, depending on experience
• Parking: Provided on site!

Job Duties: 

• Serve as the main administrative support and backbone for multiple Merchants, assisting with day-to-day operations.
• Assist with evaluating product, pricing, promotions, and inventory strategies to boost sales and profitability.
• Monitor inventory levels and adjust based on demand, costs, and availability.
• Analyze market trends and provide recommendations to improve category performance.
• Recommend adjustments to underperforming programs and ensure alignment with best practices.
• Build relationships with vendors to negotiate better pricing and terms.
• Support vendor and product evaluations, and assist with inventory resets.
• Create and track purchase orders for Merchants.
• Ensure compliance with industry regulations and company policies.
• Stay updated on industry trends through professional development.

Job Requirements: 

• High school diploma or equivalent; Bachelor's degree in Business or related field preferred, or equivalent combination of education and relevant experience.
• Knowledge of gross margins, inventory control, shrinkage, markdowns, and GMROI.
• Retail experience; hardware experience preferred.
• Strong communication skills across all levels.
• Proficient in Microsoft Word, Excel, and able to multitask effectively.
  

Equal Opportunity Employer

Position:         Full-time, Administrative Assistant
Department:   Health Coordination Services (HCS)
Location:         HMSA Center – Keeaumoku/REMOTE
Industry:         Healthcare
Schedule:        Monday – Friday from7:30 AM – 4:30 PM, (Monday-Friday)
Pay:                 $16.00 per hour

**Candidates must be in State to apply and be considered**

As a Administrative Assistant (Remote), you will support the Health Coordination Services (HCS) team by managing administrative tasks with efficiency and precision. Key responsibilities include providing support for the HCS intake line, uploading and organizing documents within the case management system, and managing travel requests in Salesforce. This role also involves verifying medical appointments with provider offices and handling document printing, mailing, and faxing on behalf of Health Coordinators. Flexibility and adaptability are essential, as additional duties may be assigned based on team needs.

Benefits:

• Pay Cards, Direct Deposit & Weekly Pay
• Medical/Dental/Vision/Prescription (Note: Requires 20+ hours per week to qualify).
• Free Online Skill Classes, EAP, Discounts & many more 

Job Duties:

• Provide phone support with the HCS intake line.
• Upload documents into the case management system.
• Enter travel requests in Salesforce.
• Verify medical appointments with the provider offices.
• Print and mail/fax documents for the Health Coordinators.
• Complete other duties as assigned.

Job Requirements:

• Proficient with PC and Microsoft Office.
• Effective verbal and written communication skills.
• Ability to multi-task and work with minimal supervision.
• Ability to learn new tasks quickly and retain information.
• Must be self-directed and work well under tight deadlines.
• Demonstrate initiative and handle tasks without constant supervision.
• WFH – will need Computer WIFI and phone line once trained.

Equal Opportunity Employer

• Position: Part-Time Legislative Aide (Anticipated Start Date: Jan 2025)
• Duration: Temporary, approx. 5 months
• Location: Downtown Honolulu
• Industry: Utilities/Energy
• Schedule: Monday through Friday from 7:30 am to 11:00 am.
• Pay: $22.50/hour
• * Candidates must be in-state to apply and be considered.

 Benefits:

• Pay Cards, Direct Deposit & Weekly Pay
• Medical/Dental/Vision/Prescription (Note: Requires 20+ hours per week to qualify).
• Free Online Skill Classes, EAP, Discounts & many more  

Job Duties:

• Data entry and database management
• Organization and management of large numbers of confidential and non-confidential documents
• Interactions with government agency staff members and company staff members at all levels
• Other duties as assigned

Job Requirements:

• Highly developed personal and written communication skills
• Expertise with database programs
• Strong attention to detail
• Ability to perform in a fast-paced environment

 Equal Opportunity Employer

• Position: Front Office Administrator
• Location: Honolulu (Kakaako)
• Industry: Architecture 
• Schedule: Full-time, Mon- Fri, from 8:00 am to 5:00 pm.
• Pay: $20.00 - $23.00 annual salary, depending on experience. 
• * Candidates must be in-state to apply and be considered.

Benefits:

• Pay Cards, Direct Deposit & Weekly Pay
• Medical/Dental/Vision/Prescription (Note: Requires 20+ hours per week to qualify).
• Free Online Skill Classes, EAP, Discounts & many more  

Job Duties: 

• Manage incoming and outgoing phone calls with professionalism, ensuring timely and effective communication.
• Organize and distribute mail, while coordinating pick-ups and deliveries with courier services.
• Oversee the office's overall appearance and ensure proper inventory and replenishment of office supplies.
• Welcome clients, consultants, and industry representatives, fostering a positive and professional first impression.
• Handle fax transmissions, both incoming and outgoing, with accuracy and efficiency.
• Coordinate and maintain scheduling for lunch-and-learn sessions, conference room bookings, vacation requests, and travel logs.
• Perform word processing tasks, including drafting and editing transmittals, documents, and correspondence.
• Create and maintain Excel spreadsheets, including updating logs and assisting with proposal preparation

Job Requirements:

• High school diploma or equivalent, required. Associate degree or higher in business administration or related field is preferred.
• 1+ years previous experience in an administrative role is preferred
• Strong computer skills, especially in Microsoft Office applications, and be able to learn new software quickly
• Comfortable working in a fast paced client service environment, and be able to multi-task, prioritize, work independently, and take initiative
• Multi-tasking and prioritization: Ability to multi-task and prioritize work appropriately in order to meet internal and external deadlines
• Excellent communication and interpersonal skills, and be able to interact with clients and staff in a professional and courteous manner

Equal Opportunity Employer

Position: Accounting Supervisor (Permanent)

Location: Honolulu

Salary: Open (depending on experience)

Parking: Provided on-site

We are seeking an experienced and motivated Accounting Supervisor for a CPA firm. In this role, you will oversee a team of accounting professionals, ensuring accurate and timely completion of financial reports, audits, tax filings, and other client deliverables. You will be instrumental in managing client relationships, maintaining quality control, and fostering a collaborative team environment that upholds our firm’s commitment to excellence.

Key Responsibilities:

Supervision and Leadership

• Lead, mentor, and develop a team of accountants to achieve individual and team goals.
• Assign and monitor work to ensure timely and accurate completion of tasks.
• Conduct regular performance evaluations and provide constructive feedback.

Client Services

• Build and maintain strong client relationships through regular communication and quality service.
• Manage client engagements, including planning, execution, and follow-up.
• Ensure compliance with applicable laws, regulations, and accounting standards.

Technical and Analytical

• Review and approve financial statements, tax returns, and other client deliverables.
• Provide technical guidance on complex accounting and tax issues.
• Assist with audit planning, execution, and reporting processes.

Operational Excellence

• Implement and monitor internal controls to ensure high-quality service.
• Identify opportunities for process improvements and efficiency gains.
• Stay updated on industry trends, regulatory changes, and best practices.

Qualifications:

Education and Experience:

• Bachelor’s degree in Accounting, Finance, or a related field
• Minimum 4-5 years of accounting experience in a CPA firm or public accounting environment.
• Supervisory experience is strongly preferred.

Skills and Competencies:

• In-depth knowledge of accounting principles, tax regulations, and auditing standards.
• Proficiency in accounting software (e.g., QuickBooks) and advanced Microsoft Excel skills.
• Exceptional analytical, problem-solving, and organizational abilities.
• Strong leadership and team management skills.
• Excellent verbal and written communication skills.

Position: Senior Associate (Tax or Audit) (Permanent)

Location: Honolulu

Salary: $80,000-$85,000 annually (depending on experience)

Parking: Not provided

The Senior Associate is a key contributor in providing high-quality tax or audit services to clients. This role involves managing client engagements, mentoring junior staff, and ensuring compliance with applicable standards. The ideal candidate will demonstrate technical expertise, leadership skills, and a commitment to delivering excellent client service.

Tax Focus

1. Prepare and review complex tax returns, including individual, corporate, partnership, and trust returns.
2. Conduct tax research and provide technical guidance on tax compliance, planning, and advisory projects.
3. Identify and communicate tax strategies and potential planning opportunities to clients.
4. Ensure compliance with federal, state, and local tax laws and regulations.
5. Assist with IRS and state agency audits and correspondence.
6. Collaborate with managers and partners to resolve complex client issues.

Audit Focus

1. Lead and supervise audit engagements, including planning, fieldwork, and reporting phases.
2. Review work papers, financial statements, and audit reports for accuracy and compliance with GAAP/GAAS.
3. Evaluate and test internal controls, identify risks, and recommend improvements.
4. Train and mentor junior staff, providing constructive feedback to enhance their technical and professional development.
5. Develop and maintain client relationships by addressing their needs and ensuring satisfaction.
6. Stay updated on new accounting and auditing standards and their application.

Qualifications and Skills:

• Education: Bachelor’s degree in Accounting, Finance, or a related field 
  
• Experience: 3–5 years of experience in public accounting, with a focus on tax or audit.
• Strong technical knowledge of GAAP, GAAS, and/or tax laws and regulations.
• Proficiency in accounting software and tax/audit tools.
• Excellent analytical, problem-solving, and organizational skills.
• Strong communication and interpersonal skills, with a client-focused mindset.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

Additional Responsibilities:

• Participate in firm-sponsored training, networking events, and business development initiatives.
• Contribute to the firm’s culture by embodying core values such as integrity, collaboration, and innovation.

Qualifications and Skills:

• Education: Bachelor’s degree in Accounting, Finance, or a related field 
  
• Experience: 3–5 years of experience in public accounting, with a focus on tax or audit.
• Strong technical knowledge of GAAP, GAAS, and/or tax laws and regulations.
• Proficiency in accounting software and tax/audit tools.
• Excellent analytical, problem-solving, and organizational skills.
• Strong communication and interpersonal skills, with a client-focused mindset.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

Additional Responsibilities:

• Participate in firm-sponsored training, networking events, and business development initiatives.
• Contribute to the firm’s culture by embodying core values such as integrity, collaboration, and innovation.

Position: Full-time, Administrative Assistant
Location: Aiea
Industry: Laboratory/Healthcare
Schedule: Monday through Friday from 8am to 5pm
Pay: $18.14 per hour
           * Candidates must be in-state to apply and be considered.

Benefits:

• Pay Cards, Direct Deposit & Weekly Pay
• Medical/Dental/Vision/Prescription (Note: Requires 20+ hours per week to qualify).
• Free Online Skill Classes, EAP, Discounts & many more  

We have an opportunity for you to play a key role in providing essential administrative support in the healthcare industry. You'll be responsible for providing administrative support to ensure the smooth and efficient operation of the Field Operations Department. This role includes assisting with daily office activities, coordinating schedules, organizing department events, and assisting with communication between field teams and the central office.

Job Duties:

• Provides administrative support for the Field Operations Department.
• Compiles and reports data to management team and other departments to support department and company initiatives.
• Coordinates and sets up meetings, prepares materials, and documents meeting(s) by taking meeting minutes. Follows up on action items and ensure timely completion of tasks discussed in meetings.
• Maintains and updates the department intranet pages.
• Documents notes during job interviews.
• Creates and maintains department employee files.
• Routes confidential employee documents to the Human Resources Department.
• Coordinates and plans employee recognition activities for the Field Operations Department.
• Collaborates with various departments to plan and execute various events, including, team-building activities, celebrations, workshops, and social gatherings.
• Serves as the department representative for the Lokahi (internal volunteer employee group) team and supports events.
• Provides front desk coverage and assists with purchasing tasks for the department.
• Placing supply orders office and lab using Finance Supply Chain Management (FSCM) system.
• Receives and files packing slips.

Job Requirements:

• High school diploma or equivalent.
• Two (2) years of work experience in an office setting.
• Proficient in Microsoft Office Suite or similar application.
• Ability to work in a fast pace and high-volume environment.

Equal Opportunity Employer

• Position: Line Cook
• Status: Permanent, Full-time 
  
• Location: Honolulu
• Industry: Restaurant/ Membership Club
• Schedule: Varied Shifts
• Pay: $22.00 - $26.00 per hour, depending on experience
• Parking: Free! Parking provided on site
  • *Candidates must be in-state to apply and be considered

Job Duties:

Reputable local private membership club seeking an experienced Line Cook to join their team. 

• Bring your passion for cooking to life by producing and presenting mouthwatering food products.
• Demonstrate your expertise by executing all recipes within specified time standards.
• Keep things organized by putting away stock according to our high standards.
• Prioritize safety and maintain a clean work area while adhering to food safety guidelines.
• Contribute to the smooth functioning of the kitchen by following station-specific duties and responsibilities.
• Keep our menu at its best by following production guides and maintaining stock levels for consistent product presentation.

Job Requirements:

• A minimum of 2-3 years of previous restaurant/hospitality experience is required to excel in this role.
• Ability to work independently with minimal supervision and follow instructions accurately.
• As a Line Cook, regular walking, standing, hearing, and talking are part of the job. You may occasionally involve stooping, kneeling, or crouching, and you must be able to lift at least 45 lbs.
• Thrive in a fast-paced environment, where your efficiency and adaptability are highly valued.
• Ability to read, write, and interpret instructional documents such as safety rules, reports, and procedure manuals.

Equal Opportunity Employer

Position: Accounting Manager (Permanent)

Location: Honolulu

Industry: Hospitality/Retail

Salary: $70,000 - $80,000 annually

Job Summary: The Accounting Manager is a key leadership role responsible for overseeing and managing the financial accounting and reporting functions of the organization. This position involves ensuring compliance with accounting principles, managing the day-to-day accounting operations, and providing strategic financial guidance. The Accounting Manager plays a crucial role in financial decision-making, internal controls, and supporting the organization's overall financial health.

Responsibilities:

1. Financial Reporting:

   • Prepare and analyze financial statements in accordance with Generally Accepted Accounting Principles (GAAP).
   • Provide accurate and timely financial reports to management, stakeholders, and regulatory authorities.

2. Budgeting and Forecasting:

   • Collaborate with department heads to develop and monitor budgets.
   • Prepare financial forecasts and analyze variances to ensure financial goals are met.

3. Internal Controls:

   • Establish and maintain effective internal control systems to safeguard company assets and ensure compliance with financial regulations.
   • Regularly review and update accounting policies and procedures.

4. General Ledger Management:

   • Oversee the general ledger and ensure accurate and timely recording of financial transactions.
   • Reconcile balance sheet accounts and resolve discrepancies.

5. Audit Coordination:

   • Manage external audit processes and liaise with auditors to provide necessary documentation and information.
   • Address audit findings and implement recommended improvements.

6. Team Leadership:

   • Supervise and mentor the accounting team, providing guidance on complex accounting issues.
   • Conduct performance evaluations and foster professional development.

7. Cash Management:

   • Monitor and manage cash flow to ensure liquidity for operational needs.
   • Make recommendations for investment opportunities to maximize returns.

8. Tax Compliance:

   • Ensure compliance with all local, state, and federal tax regulations.
   • Coordinate with external tax advisors for tax planning and filings.

9. Financial Analysis:

   • Conduct financial analysis to support strategic decision-making.
   • Provide insights into cost control, revenue enhancement, and overall financial performance.

Qualifications:

• Bachelor's degree in Accounting, Finance, or a related field.
• Proven experience (5+ years) in accounting, with at least 2 years in a managerial role.
• Thorough understanding of GAAP, financial principles, and regulatory requirements.
• Proficiency in accounting software and ERP systems.
• Strong analytical and problem-solving skills.
• Excellent communication and interpersonal abilities.

Preferred Skills:

• Experience in a corporate finance or managerial accounting role.
• Familiarity with industry-specific accounting standards.
• Advanced knowledge of Microsoft Excel and financial modeling.

Position: Project Coordinator (permanent)

Location: Honolulu

Industry: Title/Real Estate

Salary: $45,000 - $60,000 annually (depending on experience)

Parking: Provided on-site

Local organization seeking a Project Coordinator in the Title Insurance industry to join their team! 

Job Duties:

• Plan, implement, execute and oversee various data projects 
• Coordinate resources and efforts with team members to deliver projects to plan
• Monitor compliance with project objectives and implement changes as required
• Heavy computer work, including managing project scheduling, workflow and specifications
• Oversee quality control throughout entire project process
• Work with clients to develop policies and procedures for projects
• Communicate with clients and staff via phone or email
• Collaborate with upper management to assess needs and viability of projects
• Additional duties as assigned

Qualifications:

• Bachelor's degree in an analytical field or environmental/urban planning
• 5+ years of relevant work experience, preferably with database management
• Previous title and escrow experience
• Strong technical proficiency and ability to learn new software quickly
• Must be able to multi-task and work well independently 
• Strong attention to detail and self-motivated 

***In-state applicants only as client companies expect candidates to interview for positions as soon as possible***

Qualifications:

• Bachelor's degree in an analytical field or environmental/urban planning
• 5+ years of relevant work experience, preferably with database management
• Previous title and escrow experience
• Strong technical proficiency and ability to learn new software quickly
• Must be able to multi-task and work well independently 
• Strong attention to detail and self-motivated 

Job Title: Part-Time Executive Assistant

Job Summary: Reputable local company seeking a reliable and organized Part-Time Executive Assistant. The ideal candidate will be responsible for handling various tasks, managing schedules, and ensuring smooth day-to-day operations. This role requires a proactive and detail-oriented individual with excellent communication skills and the ability to prioritize tasks effectively.  Ideal schedule would be Monday - Friday mid-day hours.

Responsibilities:

1. Calendar Management:
• Schedule appointments, meetings, and events.
• Coordinate travel arrangements and accommodations.
2. Communication:
• Handle phone calls, texts, emails, and other correspondence.
3. Task Management:
• Organize and prioritize tasks to ensure deadlines are met.
• Complete various administrative tasks as needed.
  
4. Confidentiality:
• Handle sensitive information with discretion and confidentiality.
5. Problem Solving:
• Address and resolve issues as they arise.
• Anticipate potential problems and take proactive measures.
6. Flexibility:
• Be adaptable and willing to take on new responsibilities as needed.

Qualifications:

• Previous experience as an executive assistant or in a similar role is preferred.
• Strong organizational and time-management skills.
• Excellent communication and interpersonal abilities.
• Proficient in using office software and tools.
• Ability to handle confidential information with discretion.
• Proactive and able to work independently.
• Flexibility to adjust to changing priorities and tasks.

Pay:  $26-29 per hour, depending on experience

Qualifications:

• Previous experience as an executive assistant or in a similar role is preferred.
• Strong organizational and time-management skills.
• Excellent communication and interpersonal abilities.
• Proficient in using office software and tools.
• Ability to handle confidential information with discretion.
• Proactive and able to work independently.
• Flexibility to adjust to changing priorities and tasks.

Position: Accountant (Permanent)

Location: Honolulu

Industry: Accounting Firm

Salary: $50,000 - $70,000 annually (depending on experience)

Parking: Provided on-site

Job Summary: As an Accountant, you will be responsible for supporting the financial and accounting functions of the organization. This role involves working closely with senior accountants and financial managers to ensure accurate and timely financial reporting, compliance with regulations, and effective financial management.

Key Responsibilities:

1. Financial Record Maintenance:

   • Assist in maintaining accurate financial records by entering data into the accounting system.
   • Record day-to-day financial transactions and ensure their accuracy.

2. Accounts Payable and Receivable:

   • Process and reconcile invoices, bills, and other financial documents.
   • Assist in managing accounts payable and receivable activities.

3. Bank Reconciliation:

   • Reconcile bank statements and ensure the accuracy of financial transactions.
   • Identify and resolve discrepancies in a timely manner.

4. Financial Reporting:

   • Prepare financial reports and statements as directed by senior accountants.
   • Assist in generating monthly, quarterly, and annual financial reports.

5. Compliance:

   • Ensure compliance with local, state, and federal regulations.
   • Assist in the preparation of tax returns and compliance filings.

6. Budgeting and Forecasting:

   • Support the budgeting and forecasting processes by providing accurate financial data.
   • Assist in analyzing budget variances and proposing corrective actions.

7. Audit Support:

   • Assist in internal and external audit processes by providing necessary documentation.
   • Participate in audit preparation and response activities.

8. Financial Analysis:

   • Conduct basic financial analysis to identify trends, variances, and opportunities for improvement.
   • Provide support in preparing financial models and projections.

9. Collaboration:

   • Work closely with other departments to gather financial information and resolve discrepancies.
   • Communicate effectively with team members to ensure a smooth flow of financial information.

10. Professional Development:

    • Stay informed about changes in accounting regulations and industry trends.
    • Participate in training and development activities to enhance accounting skills.

Qualifications:

• Bachelor's degree in Accounting, Finance, or related field.
• Strong attention to detail and accuracy.
• Good understanding of accounting principles and practices.
• Proficient in Microsoft Excel and other accounting software.
• Excellent organizational and time management skills.
• Strong communication and interpersonal skills.

**In-state applicants only as client companies expect candidates to interview for positions as soon as possible***

Qualifications:

• Bachelor's degree in Accounting, Finance, or related field.
• Strong attention to detail and accuracy.
• Good understanding of accounting principles and practices.
• Proficient in Microsoft Excel and other accounting software.
• Excellent organizational and time management skills.
• Strong communication and interpersonal skills.

Position: Property Accountant (Permanent)

Location: Honolulu

Industry: Real Estate

Salary: $70,000 - $75,000 annually, depending on experience

Local company seeking a Property Accountant to maintain all financial records for commercial properties.

Job Duties:

• Prepare journal entries for financial statement preparation
• Prepare monthly financial statements
• Manage all delinquent accounts
• Generate sales reports
• Complete bank reconciliation
• Prepare budget and audit schedules
• Code invoices
• Maintain accurate documentation and files

Qualifications:

• Bachelor’s degree in accounting preferred
• 2-3 years of Commercial Property Accounting required
• Proficient in Microsoft Office

**In-state applicants only as client companies expect candidates to interview for positions as soon as possible***

Qualifications:

• Bachelor’s degree in accounting preferred
• 2-3 years of Commercial Property Accounting required
• Proficient in Microsoft Office

Position: Bookkeeper (permanent)

Location:  Honolulu

Schedule:  Monday - Friday 8 am to 5 pm

Pay:  $44,000 - $50,000 annually (depending on experience)

Parking provided on-site

Reputable local company looking for a Bookkeeper to maintain accurate financial records for the organization.

Position: Project Sales Coordinator (Permanent)

Location: Honolulu

Industry: Real Estate

Salary: $55,000 - $60,000 annually (depending on experience)

Parking: Provided on-site

Job Summary:

Local company seeking a proactive, organized, and customer-focused Project Sales Coordinator (Real Estate industry) to join our team. In this role, you will support the sales team in the promotion, marketing, and sale of new projects, ensuring smooth and efficient operations throughout the sales process. The ideal candidate will be detail-oriented, tech-savvy, and possess strong communication skills to interact with clients, brokers, and vendors.

Key Responsibilities:

• Sales Support:

  • Assist in managing sales inquiries from prospective buyers via phone, email, and in-person visits.
  • Maintain accurate records of all sales activity and leads using software.
  • Help prepare sales presentations, proposals, and contracts for potential buyers.
  • Coordinate property viewings, site tours, and events.
  • Provide clients with information on available properties, pricing, features, and financing options.

• Marketing and Communications:

  • Assist with the creation and distribution of marketing materials (brochures, flyers, digital content).
  • Help maintain and update listings on the website and other online platforms.
  • Coordinate with the marketing team for advertising campaigns and promotional events.

• Documentation and Administrative Support:

  • Ensure all client documentation is completed accurately and in a timely manner.
  • Handle contract preparation, amendments, and document filing.
  • Assist in managing project timelines and ensuring deadlines are met.
  • Organize and maintain client databases and project records.

• Customer Service & Client Relations:

  • Act as a point of contact for clients, responding to inquiries and providing updates on project status.
  • Address client concerns and questions throughout the sales process to ensure a positive experience.
  • Assist in post-sale follow-ups and ensure client satisfaction.

• Coordination and Team Collaboration:

  • Liaise with various departments, including marketing, project management, and legal, to ensure smooth operations.
  • Participate in team meetings to provide updates on sales progress and market trends.

Qualifications:

• High school diploma or equivalent required; a degree in Business, Real Estate, Marketing, or a related field is a plus.
• 1-2 years of experience in real estate sales, customer service, or administrative roles preferred.
• Strong organizational and time-management skills.
• Excellent communication skills, both verbal and written.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and CRM software (Salesforce, HubSpot, etc.).
• Knowledge of real estate terminology, processes, and regulations is a plus.
• Ability to multitask and handle a high volume of inquiries in a fast-paced environment.
• Strong attention to detail and problem-solving abilities.
• A positive, professional attitude and willingness to work as part of a team.

**In-state applicants only as client companies expect candidates to interview for positions as soon as possible***

Qualifications:

• High school diploma or equivalent required; a degree in Business, Real Estate, Marketing, or a related field is a plus.
• 1-2 years of experience in real estate sales, customer service, or administrative roles preferred.
• Strong organizational and time-management skills.
• Excellent communication skills, both verbal and written.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and CRM software (Salesforce, HubSpot, etc.).
• Knowledge of real estate terminology, processes, and regulations is a plus.
• Ability to multitask and handle a high volume of inquiries in a fast-paced environment.
• Strong attention to detail and problem-solving abilities.
• A positive, professional attitude and willingness to work as part of a team.

• Position: Full-time, Legal Assistant (Permanent)
• Location: Honolulu
• Industry: Legal
• Salary: $45,000 - $55,000 annually, depending on experience
• Parking: Provided on-site
  • *Candidates must be in-state to apply and be considered

Job Duties:

Reputable local law firm looking for a permanent Legal Assistant to support their team. This overall office support position will handle many different projects and administrative support duties for the team. Job duties also include the following: 

• Conducting legal research to gather relevant information, statutes, regulations, and case law.
• Assisting in analyzing and drafting of legal documents such as contracts, pleadings, affidavits, and other legal correspondence.
• Communicating with clients to gather information and update them on case progress.
• Drafting routine correspondence and emails on behalf of attorneys and communicating
• Staying informed about changes in laws and regulations that may affect the legal cases being handled.
• Assisting attorneys during client meetings, depositions, hearings, and trials. Taking notes during legal proceedings and meetings.
• Utilizing legal databases and software to manage and organize legal information efficiently.
• Ensuring compliance with legal procedures and protocols.
• Performing general administrative tasks, such as answering phones, scheduling appointments, and maintaining calendars for attorneys. 

Job Requirements:

• Previous legal administrative support experience preferred
• Must have at least three years of general office work experience
• Must have strong written and verbal communication skills
• Must be proficient in MS Office product

Equal Opportunity Employer 

Position: Full-time, Customer Service Representative (Sales)
Location: Iwilei
Industry: Agriculture
Schedule: Monday through Friday from 7:30am to 4:30pm
Pay: $20.00 per hour
        * Candidates must be in-state to apply and be considered.

Benefits:

• Pay Cards, Direct Deposit & Weekly Pay
• Medical/Dental/Vision/Prescription (Note: Requires 20+ hours per week to qualify).
• Free Online Skill Classes, EAP, Discounts & many more  

The Customer Service Representative is responsible to develop and maintain customer relations, and assists customers with product selection/knowledge, pricing, and any delivery or will call requirements.

Job Duties:

• Ensure safety practices are followed in all work areas.
• Keep management updated on any factors impacting sales operations.
• Assist customers with product pricing, delivery, and will-call requests in person and over the phone.
• Coordinate delivery details with operations, ensuring quantities, delivery times, and documentation are accurate.
• Advise customers on product changes, introduce new items, and provide technical and safety information.
• Balance cash drawer daily and route funds and reports to the Accounting Department.
• Verify daily sales figures and support efficient A/R flow.
• Prepare daily bank deposits and recap credit card and cash sales for system input.
• Stay updated on product knowledge through webinars, meetings, and literature review.
• Handle customer calls about delivery or invoice discrepancies and process account corrections.
• Ensure license validity and update databases as needed.
• Address customer complaints professionally and within company policy.
• Research outstanding orders and follow up with customers to maintain accurate pipeline reports.
• Assist with bulk and drop shipment deliveries and annual inventory.
• Handle documentation and scanning of containers for receiving.

Job Requirements:

• High school diploma or equivalent.
• 1-2 years of sales or office experience.
• Strong customer service and communication skills.
• Knowledge of agricultural, turf, pest control, or industrial products is preferred.
• Familiarity with sales, billing, and inventory procedures.
• Ability to multi-task, prioritize, and manage time effectively.

Equal Opportunity Employer

Position: Full-time, Administrative Assistant
Location: Kaimuki
Industry: Cemetery/Funeral
Schedule: Monday through Friday from 8am to 4:30pm
Pay: $20.00/hr.
Parking: Free,On site
              * Candidates must be in-state to apply and be considered.

Benefits:

• Pay Cards, Direct Deposit & Weekly Pay
• Medical/Dental/Vision/Prescription (Note: Requires 20+ hours per week to qualify).
• Free Online Skill Classes, EAP, Discounts & many more  

A locally owned and operated Memorial Park is seeking a dedicated Office Administrator/Customer Service professional to assist and support local families. This role involves providing compassionate and efficient service, managing administrative tasks, and ensuring smooth operations. If you’re passionate about making a meaningful difference in the community then this opportunity is for you!

Job Duties:

• Customer Support and Inquiries: Handle incoming calls and walk-in clients, providing compassionate and professional assistance with inquiries regarding burial plots, funeral services, and related arrangements.

• Record Keeping and Documentation: Maintain accurate records of all transactions, services provided, and client interactions. Ensure compliance with legal and company documentation requirements.

• Scheduling and Coordination: Schedule appointments for clients to meet with funeral directors, arrange viewings, and coordinate burial or cremation services, ensuring seamless operations.

• Billing and Payments: Process payments for services rendered, manage invoicing, and assist clients with payment plans. Address any billing inquiries or discrepancies promptly.
  
  
• Administrative Support: Assist with general office duties such as filing, data entry, inventory management of office supplies, and preparing reports for management. Provide support for funeral directors and other staff as needed.

Job Requirements:

• High School Diploma or Equivalent: A basic educational qualification is essential.
• Experience in Customer Service: Prior experience in customer service, preferably in a sensitive or service-oriented industry.
• Strong Communication Skills: Excellent verbal and written communication skills to interact compassionately and professionally with clients.
• Proficiency in Office Software: Competency in using office software such as Microsoft Office (Word, Excel, Outlook) and familiarity with office equipment.
• Organizational Skills: Strong organizational abilities to manage scheduling, record-keeping, and multitasking efficiently.
• Attention to Detail: Keen attention to detail to ensure accuracy in documentation and billing processes.
• Ability to Handle Sensitive Situations: Demonstrated ability to handle emotionally challenging situations with empathy and discretion.
• Basic Accounting Skills: Understanding of basic accounting principles to manage invoicing and payments.
• Team Player: Ability to work collaboratively with funeral directors, staff, and other team members.

Equal Opportunity Employer

Position: Operations Assistant (permanent)

Location: Honolulu

Industry: Financial

Salary: $40,000 - $60,000 (depending on experience)

Local company seeking an Operations Associate!

Job Duties:

• Attend to any correspondence and emails by customers, clients and contractors
• Compiling paperwork and proposals for clients
• Work closely with the operations department and management to support project requirements 
• Liaise with different departments to improve performance and work efficiency
• Assist with marketing and accounting efforts
• Other duties as assigned 

Qualifications:

• 3-5+ years of administrative support experience
• Financial documents experience a plus
• Ability to work effectively in a fast-paced environment
• Exceptional analytical skills
• Excellent verbal and written communication skills
• Proficiency in Microsoft Office applications
• High attention to detail and must be able to multi-task

Qualifications:

• 3-5+ years of administrative support experience
• Must have previous experience working with tax or accounting documents
• Ability to work effectively in a fast-paced environment
• Exceptional analytical skills
• Excellent verbal and written communication skills
• Proficiency in Microsoft Office applications
• High attention to detail and must be able to multi-task

• Position: Accounting Specialist 
• Location: Honolulu
  
• Industry: IT/ Technology
• Schedule: (Full-Time) Monday through Friday from 8am to 5pm.
• Pay: $24.00 per hour
• *Candidates must be in-state to apply and be considered

Benefits:

• Pay Cards, Direct Deposit & Weekly Pay
• Medical/Dental/Vision/Prescription (Note: Requires 20+ hours per week to qualify).
• Free Online Skill Classes, EAP, Discounts & many more  

Job Duties:

We are partnering with a respected local IT solutions company with over two decades of experience providing innovative and comprehensive technology services in Hawaii. This company is built on a foundation of collaboration, innovation, and a commitment to making a positive impact in the community. 

• Manage accounts payable and accounts receivable, including processing invoices, payments, and maintaining accurate records.
• Oversee payroll, including timesheet management and ensuring payroll system accuracy.
• Generate invoices for employees, contractors, and external clients; communicate with clients to clarify billing adjustments as needed.
• Prepare and reconcile bank statements, ensuring accuracy in financial records.
• Maintain the integrity of the general ledger and prepare monthly financial statements.
• Support additional finance-related tasks as assigned to aid in smooth financial operations

Job Requirements:

• High School diploma or equivalent, required. Some college, preferred.
• Minimum 1-2 years business/accounting experience required, or combination of relevant education
• Microsoft Office proficiency required
• Proficiency in QuickBooks, or related ERP systems (NetSuite, Sage, etc.) 
• Excellent attention to detail, organizational and time management skills.

Equal Opportunity Employer

Position: Front Office Supervisor (Permanent)

Location: Honolulu

Industry: Medical

Salary: $55,000 - $65,000 annually (depending on experience)

Parking: Provided on-site

A local medical organization is looking for a Front Office Supervisor to provide overall front office oversight and support.

Requirements:

• Trains and oversees performance of the entire front office team
• Communicates with other departments regarding any changes
• Schedules front desk employees for their work shifts on a weekly basis
• Promotes and cultivates positive employee morale
• Ensures all front desk team members understand the software for the position
• Reconciles any daily transactions and provides reports as needed
• Generals emails to customers
• Support with answering phone calls and inquiries
• Record and monitor all transactions
• Schedule patient appointments
• Prepare patient files for doctor and ensure accuracy
• Provide other support as needed

Qualifications:

• 3+ years of supervisor experience needed
• 2+ years of working in customer service
• Proficient in MS Office
• Working knowledge of marketing software including Canva and Adobe
• Strong customer service and team working stills

**In-state applicants only as this organization is looking to interview as soon as possible***

Qualifications:

• 3+ years of supervisor experience needed
• 2+ years of working in customer service
• Proficient in MS Office
• Working knowledge of marketing software including Canva and Adobe
• Strong customer service and team working stills

**In-state applicants only as this organization is looking to interview as soon as possible***

Position: Senior Accountant (permanent)

Location: Honolulu

Industry: Real Estate/Financial

Salary: $70,000 - $80,000 annually, depending on experience

Parking: Provided on-site

Job Title: Senior Accountant

Job Summary: As a Senior Accountant, you will play a crucial role in the financial management and reporting of the company. You will be responsible for overseeing various accounting functions, ensuring accuracy, compliance, and adherence to financial policies and procedures. The Senior Accountant will collaborate with cross-functional teams, assist in financial analysis, and contribute to the overall financial health of the organization.

Responsibilities:

1. Financial Reporting:
• Prepare and analyze financial statements in accordance with generally accepted accounting principles (GAAP).
• Generate monthly, quarterly, and annual financial reports for internal and external stakeholders.
• Ensure accurate and timely submission of financial reports to regulatory authorities.
2. General Ledger Management:
• Maintain and reconcile the general ledger, ensuring accuracy and completeness of financial data.
• Oversee month-end and year-end closing processes.
• Review and approve journal entries, ensuring compliance with accounting standards.
3. Budgeting and Forecasting:
• Assist in the development of annual budgets and financial forecasts.
• Monitor budgetary performance and provide variance analysis.
• Collaborate with department heads to understand and address budget-related issues.
4. Financial Analysis:
• Conduct financial analysis to support decision-making and strategic planning.
• Identify trends, risks, and opportunities for improvement.
• Provide insightful recommendations to management based on financial analysis.
5. Compliance and Audit:
• Ensure compliance with local, state, and federal regulations.
• Coordinate and participate in internal and external audits.
• Implement and maintain effective internal controls.
6. Cash Flow Management:
• Monitor and manage cash flow to optimize liquidity.
• Coordinate with Treasury and Finance teams for efficient cash management.
7. Team Collaboration:
• Work closely with cross-functional teams, including Finance, Tax, and Operations.
• Provide guidance and mentorship to junior accounting staff.
• Foster a collaborative and positive work environment.
8. Continuous Improvement:
• Identify opportunities for process improvement within the accounting function.
• Implement best practices to enhance efficiency and effectiveness.

Qualifications:

• Bachelor's degree in Accounting, Finance, or related field
• Proven experience as a Senior Accountant or similar role.
• Strong knowledge of accounting principles, regulations, and financial reporting.
• Proficiency in accounting software and ERP systems.
• Excellent analytical, problem-solving, and communication skills.
• Attention to detail and accuracy in all work.

Qualifications:

• Bachelor's degree in Accounting, Finance, or related field
• Proven experience as a Senior Accountant or similar role.
• Strong knowledge of accounting principles, regulations, and financial reporting.
• Proficiency in accounting software and ERP systems.
• Excellent analytical, problem-solving, and communication skills.
• Attention to detail and accuracy in all work.

Position: HRIS Manager (Permanent)

Location: Honolulu

Industry: Retail/Hospitality

Salary: $65,000 - $75,000 annually (depending on experience)

Parking: Provided on-site

Reputable local hospitality company looking for an HRIS Manager!

Job Overview: As an HRIS Manager, you will play a pivotal role in managing the organization's Human Resources Information Systems to support HR operations, analytics, and strategic initiatives. You will be responsible for overseeing the implementation, maintenance, and optimization of HRIS software and databases, ensuring data accuracy, integrity, and compliance with regulatory requirements. You will collaborate closely with HR leaders, IT professionals, and other stakeholders to identify system requirements, streamline processes, and leverage technology to enhance HR service delivery.

Responsibilities:

• HRIS Implementation and Integration:

  • Lead the implementation of HRIS software, including system configuration, data migration, and integration with existing systems.
  • Collaborate with IT teams and external vendors to ensure seamless integration and functionality of HRIS with other business systems.

• System Maintenance and Support:

  • Oversee the day-to-day administration of HRIS, including user access, security settings, and system updates.
  • Provide technical support to HR staff and end-users, troubleshooting system issues and implementing solutions to enhance system performance and usability.

• Data Management and Reporting:

  • Manage HRIS databases, ensuring data accuracy, consistency, and compliance with privacy regulations (e.g., GDPR, CCPA).
  • Develop and maintain standardized reports and dashboards to support HR analytics, workforce planning, and decision-making.

• Process Improvement and Optimization:

  • Identify opportunities to streamline HR processes and optimize system functionality to improve efficiency, accuracy, and user experience.
  • Recommend and implement enhancements to HRIS workflows, forms, and interfaces based on business needs and best practices.

• Compliance and Risk Management:

  • Stay abreast of regulatory requirements and industry trends related to HR technology and data management.
  • Ensure compliance with data privacy laws, security standards, and internal policies governing HRIS usage and data protection.

• Training and Documentation:

  • Develop and deliver training programs and resources to educate HR staff and managers on HRIS functionality, processes, and best practices.
  • Maintain up-to-date documentation, user guides, and FAQs to support HRIS users and facilitate knowledge sharing.

Qualifications:

• Bachelor's degree in Human Resources, Information Technology, Computer Science, or a related field. Master's degree or HR certification (e.g., SHRM-SCP, PHR) is a plus.
• Proven experience 3 years in HRIS administration, implementation, or project management, preferably in a large organization or HR consultancy.
• Strong technical proficiency in HRIS software (Ceridian or ADP)
• Excellent analytical skills with the ability to interpret HR data, identify trends, and present insights to inform strategic decision-making.
• Solid understanding of HR processes, compliance requirements, and industry best practices related to HR technology and data management.
• Exceptional communication, collaboration, and stakeholder management skills, with the ability to work effectively across functions and levels within the organization.
• Detail-oriented, organized, and proactive with a customer service mindset and a commitment to continuous improvement.

Qualifications:

• Bachelor's degree in Human Resources, Information Technology, Computer Science, or a related field. Master's degree or HR certification (e.g., SHRM-SCP, PHR) is a plus.
• Proven experience 3 years in HRIS administration, implementation, or project management, preferably in a large organization or HR consultancy.
• Strong technical proficiency in HRIS software (Ceridian or ADP)
• Excellent analytical skills with the ability to interpret HR data, identify trends, and present insights to inform strategic decision-making.
• Solid understanding of HR processes, compliance requirements, and industry best practices related to HR technology and data management.
• Exceptional communication, collaboration, and stakeholder management skills, with the ability to work effectively across functions and levels within the organization.
• Detail-oriented, organized, and proactive with a customer service mindset and a commitment to continuous improvement.

Position: Legal Assistant/Paralegal (Permanent)

Location: Honolulu

Industry: Legal

Salary: $55,000 - $65,000 annually, depending on experience

Law firm seeking a Legal Assistant/Paralegal to join their team!

Job Duties:

• Provide administrative support to litigation attorneys and/or paralegals
• Prepare documents and conduct necessary research
• Follow legal procedures and handle all related paperwork
• Handles court filings and maintains organized case files
• Assists with expense reimbursement processing and booking travel arrangements
• Maintain contacts lists in Outlook and assists with calendar scheduling
• Other duties as assigned

Qualifications:

• 5+ years of previous legal secretary experience
• Bachelor’s degree preferred
• Must be familiar with local court rules and be able to work in a high-volume environment
• Strong interpersonal and communication (oral and written) skills
• High attention to detail and excellent organizational skills
• Must have advanced knowledge of MS Word, Outlook, Excel, and PowerPoint
• Strong technical skills and ability to learn new software

**In-state applicants only as client companies expect candidates to interview for positions as soon as possible***

Qualifications:

• 5+ years of previous legal secretary experience
• Bachelor’s degree preferred
• Must be familiar with local court rules and be able to work in a high-volume environment
• Strong interpersonal and communication (oral and written) skills
• High attention to detail and excellent organizational skills
• Must have advanced knowledge of MS Word, Outlook, Excel, and PowerPoint
• Strong technical skills and ability to learn new software

**In-state applicants only as client companies expect candidates to interview for positions as soon as possible***

Position: Full-time, Administrative Assistant (Training)
Location: Honolulu
Industry: Union
Schedule: Monday through Friday from 8:00 am to 5:00 pm + one Saturday out of the month
Pay: $20.00 - $23.00/hr. (depends on experience)
Parking: On site
            * Candidates must be in-state to apply and be considered.

Benefits:

• Pay Cards, Direct Deposit & Weekly Pay
• Medical/Dental/Vision/Prescription (Note: Requires 20+ hours per week to qualify).
• Free Online Skill Classes, EAP, Discounts & many more  

A local union organization is looking for an Administrative Assistant professional to support scheduling, communication, training, and orientation for apprentices. If you are highly organized, enjoy working in a team setting, and adapt well in a fast-paced environment, this position may be for you!

Job Duties:

• Organizing, cleaning, prepping department for new management
• Scanning, Filing
• Data Entry
  • Entering Daily Progress Records (DPRs)
• Assisting with incoming applicants, paperwork
• Excellent in Administration; managing phone calls, emails
  • Strong communication skills
  • Outlook, excel, word proficient
  • Directing calls
  • Out of work updates
  • Processing payments
  • Answering questions
• Monthly Reporting
  • IMS Drops/ suspends/ reinstatements
  • Delinquent Dues
  • Headquarter report
  • Not employed by payor report
• Weekly report of completed tasks
• Assisting with mailouts using folding & postage machines
• Membership meeting preparation
• Seldom assisting with check-ins for meetings
• Reconciling hours for completed job projects
• Participation of union functions, volunteering time to sign wave/ community givebacks highly encouraged
• Office sanitization, light cleaning

Job Requirements:

• HS Diploma + 2 years of administrative experience

 Equal Opportunity Employer

Local Hawaii based organization looking for an Accountant or Senior Accountant to join their team!  Direct hire position!

Responsibilities include reviewing data entered in databases to process transactions; downloading reports and performing reviews/reconciliations of the data; preparing analysis and entering journal entries into general ledger system; responding to internal and external parties to provide relevant information.

Job duties:

• Responsible for following all accounting policies and procedures
• Responsible for preparing and reviewing reports for accounting department
• Assist with preparation and reviewing of reports to ensure that transactions and accounts are recoded in a timely and accurate manner
• Maintaining general ledger accounts including but not limited to bank accounts, investments, accounts receivable and fixed assets
• Preparing GE Tax Returns on a monthly basis
• Compute and journalize expenses
• Assist with month end and year end closing process
• Create correcting entries to accounts based on reconciliations
• Assist with any external financial audits
• Prepares reconciliation through multiple applications
• Filing of accounting paperwork and data entry into system
• Other duties as assigned

Requirements:

• Must have a Bachelor's degree in Accounting or Finance
• 2+ years of accounting experience
• Knowledge of GAAP and other accounting principles and standards
• Ability to handle multiple tasks and duties
• Strong teamworking and customer service skills
• Strong analytical and problem-solving skills
• Must be detail-oriented and have the ability to communicate accounting concepts to internal stakeholders
• Must have ability to maintain confidentiality of work

Pay:  $55,000 - $75,000 annually, depending on experience and level of position

***In-state applicants only as client companies expect candidates to interview for positions as soon as possible***

About Remedy Intelligent Staffing:

For over 22 years, Remedy Intelligent Staffing of Honolulu has been assisting Hawaii’s businesses with their long term staffing needs. Remedy Intelligent Staffing is a franchise office of Employbridge, the nation’s third largest staffing company. This strong corporate backing coupled with our first-hand knowledge of local businesses makes Remedy one of Hawaii’s top staffing firms.  Remedy specializes in direct hire placements and strives to find the right match for our candidates and client companies alike.  We look forward to finding you your next position with a great local company!

Requirements:

• Must have a Bachelor's degree in Accounting or Finance
• 2+ years of accounting experience
• Knowledge of GAAP and other accounting principles and standards
• Ability to handle multiple tasks and duties
• Strong teamworking and customer service skills
• Strong analytical and problem-solving skills
• Must be detail-oriented and have the ability to communicate accounting concepts to internal stakeholders
• Must have ability to maintain confidentiality of work

Position: Accountant (Permanent)

Location: Honolulu

Industry: Non-Profit/Education

Salary: $50,000 - $60,000 annually (depending on experience)

Parking: Provided on-site

A reputable local organization is looking for an Accountant to join their team! 

Job Duties:

• General bookkeeping duties
• Reading contracts and ensure monthly billings abide by compensation and payment conditions described on contracts
• Ensure accurate processing of Account Payable invoices
• Ensure records systems are accurately maintained
• Respond to client inquiries, requests, issues and problems in a quick efficient manner
• Other duties as assigned

Job Qualifications:

• Bachelor's degree in Accounting
• 3-years Accounting experience required
• Experience in General Ledger, Accounts Payable and Accounts Receivable
• Must be very detail oriented and organized
• Proficient in Microsoft Office - specifically in Excel

**In-state applicants only as client companies expect candidates to interview for positions as soon as possible***

Job Qualifications:

• Bachelor's degree in Accounting
• 3-years Accounting experience required
• Experience in General Ledger, Accounts Payable and Accounts Receivable
• Must be very detail oriented and organized
• Proficient in Microsoft Office - specifically in Excel

**In-state applicants only as client companies expect candidates to interview for positions as soon as possible***

Position: Sales Account Executive (Permanent)

Location: Honolulu

Salary: $45,000 annually + commission (depending on experience)

Parking: Provided on-site

Local growing company looking for a Commercial Sales Account Executive to join their team!

Sales Representative Job Duties:

• Maintain client relationships and ensure client satisfaction for future sales
• Keeps management apprised of overall sales operations updates
• Plans and organizes service calls
• Maintain product knowledge
• Receive and mitigate customer complaints
• Service order requests and provides information to customers
• Maintains inventory and requests additional purchases
• Additional duties as assigned

Sales Representative Job Qualifications:

• 2+ years of Sales experience preferred
• 2+ years of Customer Service experience required
• Knowledge of Oahu roads
• Occasionally lift up to 40 lbs.
• Ability to drive a vehicle on the job.
• Strong customer service and communication skills

**In-state applicants only as client companies expect candidates to interview for positions as soon as possible***

• 2+ years of Sales experience preferred
• 2+ years of Customer Service experience required
• Knowledge of Oahu roads
• Occasionally lift up to 40 lbs.
• Ability to drive a vehicle on the job.
• Strong customer service and communication skills

Position: Revenue Supervisor (Permanent)

Location: Honolulu/Hybrid

Industry: Retail

Salary: $60,000 - $70,000 annually, depending on experience

Job Title: Revenue Supervisor

Job Overview: The Revenue Supervisor is responsible for financial accounting and reporting in accordance with GAAP and other regulations.

Responsibilities:

• Maintenance of financial records
• Manage processes within accounting area including accounts receivables, revenue management and audits
• Communications with Revenue Manager to identify and diagnose any issues
• Support annual audits and reviews
• Research credit card and other accounts receivable inquiries
• Reconcile accounts in a timely manner
• Preparing reports and financial data
• Assess, document and improve processes
• Other accounting duties as assigned

Qualifications:

• Bachelor's degree preferred
• 2+ years of accounts receivable experience 
• Analytical skills with the ability to interpret data and make informed decisions.
• Exceptional communication and interpersonal skills.
• Ability to thrive in a fast-paced and dynamic work environment.

Qualifications:

• Bachelor's degree preferred
• 2+ years of accounts receivable experience 
• Analytical skills with the ability to interpret data and make informed decisions.
• Exceptional communication and interpersonal skills.
• Ability to thrive in a fast-paced and dynamic work environment.

Position: Marketing and Communications Manager (Permanent)

Location: Honolulu; opportunity for hybrid in future

Salary: $60,000 - $80,000 (depending on experience)

Parking: Provided at a cost of approx. $80 per month

The Marketing and Communications Manager is responsible for developing and executing strategic marketing and communication initiatives to enhance the organization's brand, increase visibility, and engage target audiences. This role involves overseeing marketing campaigns, managing internal and external communications, and ensuring consistent messaging across all platforms.

Job Responsibilities

1. Marketing Strategy and Execution

• Develop and implement marketing strategies aligned with the organization’s goals.
• Plan and oversee marketing campaigns, including digital, print, and event-based promotions.
• Conduct market research to identify trends, audience preferences, and opportunities.
• Analyze campaign performance and report on ROI with recommendations for improvements.

2. Content Creation and Management

• Develop compelling content for various channels, including websites, social media, email newsletters, press releases, and promotional materials.
• Maintain and update the organization's website and ensure SEO best practices are implemented.
• Collaborate with graphic designers, writers, and other creatives to produce high-quality materials.

3. Branding and Messaging

• Ensure consistency in brand voice, tone, and messaging across all communication platforms.
• Monitor brand reputation and manage crisis communication strategies as needed.
• Develop and maintain brand guidelines for internal and external use.

4. Public Relations and Media Engagement

• Build and maintain relationships with media outlets, influencers, and industry partners.
• Write and distribute press releases, speeches, and other PR materials.
• Coordinate press events, interviews, and public appearances.

5. Stakeholder Communication

• Support internal communication initiatives to ensure alignment across teams.
• Act as the primary liaison for external communication with stakeholders, including customers, partners, and the general public.

6. Team Management

• Supervise and mentor marketing and communications staff.
• Manage budgets and allocate resources effectively.
• Collaborate with cross-functional teams to ensure cohesive messaging and strategy.

Qualifications

Education

• Bachelor’s degree in Marketing, Communications, Public Relations, or a related field. 

Experience

• 3-5+ years of experience in marketing, communications, or related roles.
• Proven track record of managing successful marketing campaigns and communication initiatives.

Skills

• Strong written and verbal communication skills.
• Proficiency in digital marketing tools, analytics platforms, and content management systems.
• Excellent project management and organizational skills.
• Ability to think strategically while managing day-to-day operations.
• Familiarity with graphic design software (e.g., Adobe Creative Suite) is a plus.

Qualifications

Education

• Bachelor’s degree in Marketing, Communications, Public Relations, or a related field. 

Experience

• 3-5+ years of experience in marketing, communications, or related roles.
• Proven track record of managing successful marketing campaigns and communication initiatives.

Skills

• Strong written and verbal communication skills.
• Proficiency in digital marketing tools, analytics platforms, and content management systems.
• Excellent project management and organizational skills.
• Ability to think strategically while managing day-to-day operations.
• Familiarity with graphic design software (e.g., Adobe Creative Suite) is a plus.

Position: Accounts Payable Supervisor (Permanent)

Location: Honolulu; potential hybrid schedule after training

Salary: $60,000 - $70,000 annually (depending on experience)

Parking: Not provided

The Accounts Payable Supervisor is responsible for overseeing and managing the accounts payable team and ensuring the accurate and timely processing of payments. They play a critical role in maintaining vendor relationships, managing cash flow, and ensuring compliance with organizational policies and regulations.

1. Team Leadership and Management:

   • Supervise, train, and mentor accounts payable staff.
   • Assign tasks and manage workloads to ensure efficiency.
   • Conduct performance evaluations and provide constructive feedback.

2. Accounts Payable Operations:

   • Oversee the processing of vendor invoices, ensuring accuracy and compliance with company policies.
   • Manage the preparation and approval of payments, including checks, electronic transfers, and wire payments.
   • Review and resolve discrepancies in invoices or payment requests.

3. Policy and Compliance:

   • Ensure adherence to internal controls and accounting policies.
   • Monitor compliance with tax regulations.
   • Handle audits related to accounts payable, providing necessary documentation and explanations.

4. Vendor Relationship Management:

   • Communicate with vendors to address and resolve payment inquiries or disputes.
   • Negotiate payment terms and ensure vendor satisfaction.

5. System and Process Improvement:

   • Evaluate and enhance accounts payable processes for efficiency and accuracy.
   • Collaborate with IT or external vendors to maintain and improve accounts payable systems.
   • Implement automation tools or practices to streamline workflows.

6. Reporting and Analysis:

   • Prepare and analyze accounts payable reports, such as aging summaries.
   • Monitor cash flow impacts related to payables and report insights to management.
   • Provide financial data and recommendations to support decision-making.

Qualifications and Skills:

• Education:
  Bachelor’s degree in Accounting, Finance, or a related field.

• Experience:

  • 3–5 years of experience in accounts payable or a related field.
  • Prior supervisory or management experience preferred.

• Technical Skills:

  • Proficiency in accounting software
  • Strong Microsoft Excel skills

• Soft Skills:

  • Excellent organizational and time management skills.
  • Strong communication and interpersonal abilities.
  • Analytical mindset with problem-solving capabilities.

Qualifications and Skills:

• Education:
  Bachelor’s degree in Accounting, Finance, or a related field.

• Experience:

  • 3–5 years of experience in accounts payable or a related field.
  • Prior supervisory or management experience preferred.

• Technical Skills:

  • Proficiency in accounting software
  • Strong Microsoft Excel skills

• Soft Skills:

  • Excellent organizational and time management skills.
  • Strong communication and interpersonal abilities.
  • Analytical mindset with problem-solving capabilities.

Position: Executive Assistant (Permanent)

Location: Honolulu/Remote possibility

Industry: Non-Profit

Salary: $60,000 annually (depending on experience)

Reputable non-profit organization seeking a remote Executive Assistant to join their team! 

Job Duties include:

• Manage all office tasks for Executive
• Schedule and prepare all logistical information for meetings
• Coordinates travel arrangements 
• Generate reports, internal documents, and meeting notes
• Prepare and generate annual budget
• Maintain calendar and appointments 
• Order office supplies as needed
• Complete Data entry and updating records
• Maintain the unit’s filing system
• Additional clerical duties as assigned 

Qualifications:

• 5+ years of experience supporting Executives
• Bachelor’s degree preferred
• Proficient in Microsoft Office programs
• Strong research skills
• Well-organized and able to work in a fast-paced environment

**In-state applicants only as client companies expect candidates to interview for positions as soon as possible***

Qualifications:

• 5+ years of experience supporting Executives
• Bachelor’s degree preferred
• Proficient in Microsoft Office programs
• Strong research skills
• Well-organized and able to work in a fast-paced environment

**In-state applicants only as client companies expect candidates to interview for positions as soon as possible***

Position: Office/Human Resources Coordinator (Permanent)

Location: Honolulu

Salary: $50,000 - $60,000 annually, depending on experience

Parking: Provided on-site

A local organization is looking for an Office/Human Resources Coordinator to support their office team.

Requirements:

• Assist overall administrative operations for office team
• Performs data entry including sorting and reviewing documents for accuracy and printing
• Assisting with financial reporting
• Coordinate travel arrangements for executive team members
• Assist with social media presence for the organization
• Assist with onboarding and processing for new hires
• Provide clerical support to HR filing and benefits administration
• Support with all functions for the employee's first day with the organization
• Provide other clerical support as needed

Qualifications:

• 3+ years of experience in office/human resources support roles
• Bachelor’s degree in Human Resources, Business or related field preferred; not required
• Excellent written and verbal communications skills
• Excellent organizational skills
• Proficient in Microsoft Office 365 and Adobe

Pay: $50,000 - $60,000 annually, depending on experience

**In-state applicants only as this organization is looking to interview as soon as possible***

Qualifications:

• 3+ years of experience in office/human resources support roles
• Bachelor’s degree in Human Resources, Business or related field preferred; not required
• Excellent written and verbal communications skills
• Excellent organizational skills
• Proficient in Microsoft Office 365 and Adobe

Remedy Intelligent Staffing is hiring a full-time Account Manager for a local business!  This is a permanent position.

• Location: Honolulu
• Industry: Medical Insurance
• Schedule: Monday through Friday, from 8am to 5pm. 
• Pay: $40-55K annually, depending on experience
• Parking: Parking subsidy 

Job Duties:

• Responsible for overall client and broker experience and retention.
• Strives to meet or exceed key department performance goals.
• Maintains Salesforce Client Pipeline to manage Client interactions, track progress of strategic campaigns, and provide market intelligence. 
• Assists employers and brokers with resolution of issues by phone, e-mail and/or face-to-face meeting regarding benefits, eligibility, claims, billing, renewals, negotiations, and plan options and changes (new locations, etc.).
• Other duties as assigned

Qualifications:

• High school diploma or GED is required.
• Two years of experience in customer service, business, administration, or a related area; or an equivalent combination of education (college degree) and experience
• Strong customer service and computer skills
• Strong teamworking and detail orientation
• Must have own personal vehicle and insurance coverage

Qualifications:

• High school diploma or GED is required.
• Two years of experience in customer service, business, administration, or a related area; or an equivalent combination of education (college degree) and experience
• Strong customer service and computer skills
• Strong teamworking and detail orientation
• Must have own personal vehicle and insurance coverage

Position: Operations Manager (Permanent)

Location: Honolulu

Salary: $65,000 - $75,000 annually (depending on experience)

Parking: Provided on-site

The Operations Manager is responsible for overseeing the day-to-day operations of the organization, ensuring efficient management of resources, compliance with policies, and alignment with the organization’s mission. This role includes managing the physical facility, coordinating administrative functions, and supporting the organization’s programs and initiatives to achieve operational excellence.

Facility Management:

• Oversee the maintenance and operations of the organization’s physical facility, ensuring it is safe, functional, and welcoming.
• Manage relationships with vendors and contractors for repairs, maintenance, and upgrades.
• Develop and implement facility use policies and procedures to ensure proper utilization and care.
• Ensure compliance with health, safety, and accessibility regulations.
• Coordinate scheduling and logistics for facility rentals or shared use by external groups.

Operational Oversight:

• Develop and monitor budgets for operational and facility needs.
• Ensure efficient use of resources, including staffing, supplies, and equipment.
• Identify and implement process improvements to enhance operational efficiency.
• Maintain accurate records and reports related to operations, facilities, and budgets.

Administrative Leadership:

• Supervise support staff and volunteers, fostering a collaborative and productive work environment.
• Manage organizational systems, including IT, office equipment, and supplies.
• Oversee contracts, leases, and agreements related to operations and facilities.
• Support grant applications and reports by providing operational data and insights.

Program and Mission Support:

• Collaborate with program staff to ensure operational needs are met for events and initiatives.
• Support fundraising events by coordinating logistical aspects such as setup, equipment, and vendor relationships.
• Act as a liaison between the operations team and other departments to align efforts with the organization’s mission.

Qualifications

• Bachelor’s degree in Business Administration, Non-Profit Management, Facilities Management, or related field (or equivalent experience).
• 3-5 years of experience in operations management, preferably in a non-profit.
• Past experience with the military would be ideal.
• Strong organizational and problem-solving skills, with the ability to prioritize multiple tasks effectively.
• Knowledge of facilities maintenance, vendor management, and health/safety regulations.
• Experience managing budgets and operational systems.
• Proficiency in office software and facility management tools.
• Excellent communication and interpersonal skills, with a commitment to teamwork and mission alignment.

Qualifications

• Bachelor’s degree in Business Administration, Non-Profit Management, Facilities Management, or related field (or equivalent experience).
• 3-5 years of experience in operations management, preferably in a non-profit.
• Past experience with the military would be ideal.
• Strong organizational and problem-solving skills, with the ability to prioritize multiple tasks effectively.
• Knowledge of facilities maintenance, vendor management, and health/safety regulations.
• Experience managing budgets and operational systems.
• Proficiency in office software and facility management tools.
• Excellent communication and interpersonal skills, with a commitment to teamwork and mission alignment.